RE+ Exhibitor Guide: Plan the Las Vegas Show from Contract to Move-Out

Start with the confirmed RE+ 2027 facts

RE+ has not yet published the 2027 split between Full Conference Education and Exhibits & Show Floor. The official site currently shows a separate education and exhibition schedule for 2026, but that is not permission to assign the same weekdays or hours to 2027. Treat November 15–18 as the confirmed event span until the 2027 schedule states which days the hall is open.

The venue name is also only the first layer of the logistics address. Your contract, floor plan and service manual must supply the building or hall, booth number, target date, carrier instructions and official label. A crate addressed only to the convention center is not a completed freight plan.

Understand what RE+ brings together

RE+ grew from Solar Power International and Energy Storage International into a broader clean-energy event. Powered by the Solar Energy Industries Association and the Smart Electric Power Alliance, it combines business and education across solar, storage, hydrogen, microgrids, EV charging and infrastructure, wind, and technologies that support a modern grid.

The current exhibit page identifies an audience that includes engineering, procurement and construction companies; manufacturers; consultants; installers; project developers; independent power producers; distributors; financiers; software companies; electric utilities; and storage specialists. It also lists attendee interests such as batteries, PV modules, inverters, racking and mounting, microgrids, software, EV infrastructure, load management, wind, fuel cells and electrolyzers.

Those lists do not mean every visitor is a prospect. They help you choose the one conversation the booth must earn. A battery-component manufacturer seeking OEM engineering discussions needs different proof and staff from a software company seeking utility users. Write the priority role, application and next action before selecting screens, counters or meeting rooms.

The organizer reports that RE+ 2025 drew 37,000 attendees and 1,350 exhibitors. That is a historical result, not a 2027 forecast or a promise of traffic at any booth. Its practical meaning is that discovery cannot depend on people walking every aisle. Your official directory entry, product category, customer outreach, booth message and meeting plan must all point the same target visitor to the same reason to stop.

Check whether exhibiting is the right participation route

The current RE+ site presents several commercial routes, including exhibit space, meeting rooms, sponsorships and a startup program. The 2027 availability, packages, rates and eligibility have not been posted, so use these as route names to investigate rather than products you can already budget.

Exhibit space is most defensible when a physical product, working system, integration or visible comparison helps the target visitor evaluate you. A meeting room may be more useful when discussions are confidential, scheduled and difficult to conduct on an aisle. Sponsorship can increase visibility, but it does not repair an unclear audience or weak follow-up. A startup route only fits if the 2027 program exists and your company meets its current conditions.

Ask the sales team for the 2027 prospectus, floor plan and contract terms when they become available. Confirm what the space includes, what it excludes, the cancellation schedule, payment dates, badge allocation and the primary contact who will receive portal access. Do not place a 2026 booth rate into an approved 2027 budget without labeling it as an old reference.

Build the project around five official records

RE+ exhibitors do not receive every instruction in one document. Keep five linked records and assign one person to control their revisions.

1. Space contract and floor plan

The contract establishes what you bought. The floor plan establishes where it sits. Record the booth number, dimensions, open sides, neighboring spaces, hall, orientation and any package description. A sales rendering or verbal location is not a substitute for the contracted space.

Do not release the exhibit design while the hall, footprint or open sides remain uncertain. Those fields control sightlines, entrances, storage, demonstration orientation and sometimes the approval path.

2. Exhibitor Portal

The official Exhibitor Resources page directs exhibitors to a portal for show information, deadlines, ordering, shipping and payment. Make the person named as the primary show contact the internal portal owner, then provide controlled access or exports to the exhibit, logistics, finance and marketing leads.

Keep a log with the item, source link, document year, revision date, internal owner, official due date and status. If a deadline changes, update one record and notify the people whose work depends on it. Copying dates into disconnected email threads makes an old instruction look current.

3. Rules and Regulations

The rules determine whether the design can be built and operated. The 2027 edition should be checked for booth type, height and sightline limits, hanging signs, floor covering, fire and safety documentation, enclosed rooms or multi-level structures, vehicles, demonstrations, sound, lighting, accessibility, appointed contractors and drawing review.

The 2026 rules show why waiting matters. That cycle uses target move-in, establishes a booth-plan submission process for certain larger spaces and sets show-specific work and access conditions. These are useful headings for your internal checklist. Their measurements, thresholds, forms and dates are not 2027 instructions.

4. Exhibitor Service Manual

The service manual connects the booth to labor, material handling, electricity, internet, plumbing, rigging, cleaning, furniture, audiovisual services and freight. It should identify ordering channels, rates, discount deadlines, facility contacts, warehouse and direct-shipping instructions, and the target schedule.

Build a service schedule from the approved product and booth plan, not from last year's order. For every service, record the required capacity, delivery location, operating hours, ordering party, confirmation number and drawing revision. A correct electrical total delivered to the wrong side of a demonstration is still a project failure.

5. Your product and operating file

The organizer cannot define how your equipment should be demonstrated. For each live product or system, record:

• operating and packed dimensions and weight;
• lifting points and handling restrictions supplied by the product owner;
• voltage, phase, amperage, plug and startup load;
• network, cloud or wireless dependency;
• liquids, gases, water, drains, exhaust or compressed air;
• heat, noise, motion, stored energy and visitor barriers;
• startup, shutdown, reset and cleaning time;
• consumables, waste and daily replenishment;
• backup unit, offline mode and critical spares;
• the person authorized to operate and troubleshoot it.

Place each connection and clearance on the same plan used for service orders. If the product specification changes, the plan and affected orders need a new review.

Turn one buyer question into the booth's main proof

RE+ covers an unusually wide energy market. A long product wall may demonstrate range while making the first conversation harder to begin. Choose one question that your priority visitor already asks and decide what the booth can show that a website cannot.

For an inverter or storage system, that proof might be an integration path, service-access feature or operating interface. For mounting hardware, it might be assembly, adjustability or a physical cross-section. For grid software, it may be a guided workflow using an honest demonstration dataset. For hydrogen or EV infrastructure, the booth may need to explain the system boundary before it shows an individual component.

Write three layers of communication:

1. From the aisle, the right visitor can identify the product and application.
2. At the demonstration, the visitor can see evidence for one relevant claim.
3. In conversation, staff can confirm conditions, limitations and the next technical or commercial step.

Do not make a live connection, sample output or recorded screen appear to prove more than it does. Mark simulated or recorded content. Keep engineering claims tied to the configuration and conditions your product team has approved.

Design the visitor route for the people you need to meet

The target account determines the useful route through the space. An EPC or project developer may need application fit, delivery responsibility and integration evidence. A utility contact may need the system boundary, operating data and the correct technical owner. A distributor may need product range, channel terms and support boundaries. An installer may focus on handling, connection, commissioning or service access.

Give each activity a location. Put quick qualification where it does not block the demonstration. Keep longer technical reviews away from the aisle. Protect doors, panels and emergency access around equipment. Store daily consumables and personal items out of the visitor path.

Then test the route with the actual team. One person approaches from the aisle, another runs the demonstration, and a third joins midway with a technical question. If the staff must step into an aisle, stand behind a screen or cross a queue to reset the product, revise the layout before submitting it.

Prepare for the 2027 rules without inventing them

The safest early plan is a decision register, not a copied schedule. Create three status labels:

• Confirmed by RE+ 2027 source — the current official document directly supports the entry.
• Internal decision — your company owns the choice, such as the priority visitor or backup demo.
• Pending 2027 publication — the organizer, venue or official provider has not issued the controlling instruction.

The pending list should include at least:

Older documents can reveal what questions exist. They cannot close a pending item. When the 2027 manual appears, compare it line by line with every assumption already used in the budget, drawings, orders and carrier brief.

Control freight from the assigned target, not the event dates

Freight planning begins after the official route and target schedule are known. The four event dates do not tell a driver when freight can arrive.

Separate exhibit property, products, tools, spare parts, samples and staff-carried items. For every shipment, record the ship-from location, piece count, packed dimensions and weight, responsible carrier, customs status when relevant, official label, target or appointment, receiving contact and return destination.

International teams also need a named process for temporary or permanent import, commercial documents, duties and taxes, and re-export or onward shipping. The exhibit company, general services contractor and venue do not automatically become the importer of record or customs broker.

The 2026 exhibitor information names Freeman for that cycle and publishes specific warehouse windows, target move-in instructions and material-handling conditions. None of those dates or appointments should be reused for 2027. Confirm the provider and routing in the 2027 manual before tendering freight.

Write the move-out plan at the same time as the outbound plan. Decide what returns, what travels to another event, what enters storage and what can be disposed of under current rules. Assign the carrier, paperwork owner and late-carrier fallback before the shipment leaves your facility.

Separate exhibit-hall access from conference education

RE+ combines an exhibition with education and networking, but a booth badge should not be assumed to include every conference session or event. Current RE+ resources distinguish exhibitor hall access from full-conference access. The 2027 pass names, allocations, prices and inclusions remain unpublished.

Build two staff lists. The operating list covers installation, booth shifts, demonstrations and dismantling. The education list identifies who needs specific conference content and who will cover the booth while that person is away. Only buy or assign passes after the 2027 registration matrix is available.

This distinction also matters when you invite customers. Confirm what a customer invitation includes, on which days it is valid and whether registration is required. Do not promise conference access based on an expo-hall invitation.

Use a staged RE+ 2027 readiness review

You can move forward before every official date exists if each stage has a clear release condition.

Stage one: participation fit

Confirm the target account, visitor role, product/application match, main proof and desired next action. Request the 2027 commercial documents. Do not approve a space solely because RE+ is large.

Stage two: contracted space

Record the signed footprint, hall, open sides, package inclusions, payment terms and portal owner. Start the exhibit brief from these facts.

Stage three: product and design coordination

Freeze the product configuration, clearances, services, operating method and visitor boundary. Check the design against the newly issued 2027 rules and submit required drawings.

Stage four: orders and freight

Use the 2027 service manual to place orders and route freight. Reconcile order confirmations with the final plan, target schedule and carrier brief.

Stage five: show operation and return

Test startup, demonstration, reset and shutdown. Train staff on claims, qualification, escalation and lead records. Confirm move-out paperwork and the return or onward destination.

At every review, unresolved items need an owner, controlling source and next check date. “Waiting for the manual” is a status, not an owner.